Meetings Planner Company

• Focused Planning with Purpose
  We understands that every meeting have goal—so we plan according to objectives, agenda and team structure. No matter it’s a weekly update or a strategic meet with clients, we makes sure focus remains on results.
• End-to-End Meeting Management
  We manage all aspects from booking venue, setting up AV, arranging refreshments, placing documents and managing attendees. You just attend and we handle the rest.
• Onsite & Hybrid Meetings
  Whether your team is in same room or joining from remote location, we plan both physical and hybrid meetings using live-streaming, conferencing tools and microphones for seamless experience.
• Last-Minute Meetings
  Sometime important meetings happen at last moment. We are ready 24/7 to provide emergency support for urgent meetings including logistics and coordination.
• Trained Meeting Staff
  Our team include meeting coordinators, reception staff, AV technicians, and support crew trained for handling professional corporate setup and etiquette.

Some meetings we organise include:

1. Board Meetings & Executive Sessions
2. Client Presentations and Business Discussions
3. Sales Review Meetings
4. Strategy Planning & Brainstorming Sessions
5. Monthly/Quarterly Review Meets
6. Investor and Stakeholder Meetings
7. Press Conference and Product Demo Meetings
8. Internal Policy or HR Meetings
9. Training Meetings and Onboarding Sessions

We work with MNCs, startups, PSUs, law firms, medical institutions and government departments.

1. Booking of conference rooms, board rooms and banquet halls as per group size
2. Soundproof rooms with ideal seating arrangement (U-shape, theatre, roundtable)
3. Projectors, LED screens, wireless microphones, conference phones and speakers
4. Branded stationery, notepads, pens and customised folders for participants
5. WiFi, printers, backup laptops and charging stations
6. Waiting areas, reception desk, signage and name tags for easy navigation
7. All arrangements are done keeping in mind the professionalism and comfort of guests.
8. Tea/coffee stations, water, snacks and meal as per timing and culture

1. Zoom, Google Meet, MS Teams & Webex integration
2. High-speed internet setup and dedicated IT support
3. Multi-camera setup and live screen switcher for hybrid experience
4. QR-code based check-ins, e-invitations and attendance reports
5. Meeting microsites with agenda, speakers and files
6. Live polling, Q&A and whiteboarding for interactive sessions

We makes sure technology don’t create any barrier between your people and productivity.

1. Backdrop, podium and signage with company logo
2. Customised folders, lanyards and nameplates
3. Welcome kits with notebooks, brochures and thank-you notes
4. Table flags, LED branding, roll-up banners and TV loops
5. Branded email invites and follow-up communication
6. We help you build strong corporate image during meetings.

Why Hire4Event is Right Choice for Meetings?

1. There are many reason why Hire4Event is top choice when it comes to planning meetings in India:
2. More than 10 years experience in meeting and events
3. Strong vendor network for venues, AV, hospitality and support
4. Team of trained professionals for onsite coordination
5. Capability to organise hybrid and virtual meetings anywhere
6. Budget-friendly pricing with customised packages
7. Transparent billing and no hidden charges
8. On-time setup and tech support throughout the meeting

With Hire4Event, you don’t just book a meeting—you build an environment of clarity and results.