Locations We Serve
21 May 2025, 02:45AM
Event Planning Services
4.1
5823 Reviews
Why Embassy Trust Hire4Event
Embassy events is very sensitive in nature, because it involve VIPs, foreign delegates and top diplomat. You can’t afford mistake in such function. That’s why many embassies choose Hire4Event because we understands protocols, international standards, and local coordination very well.
Here is why foreign missions trust us always:
- Protocol Friendly Planning
We respect embassy rules and their guidelines. From invitation format to entry pass, flag arrangement and anthem playing—we follow every protocol what your team tells. - Multi Cultural Understanding
India is diverse, and we respect every culture. Whether it’s Japan event or France festival—we do research and setup according to your culture and theme. That’s make guests feel comfortable. - Security Arrangement with Authorities
We talk and coordinate with embassy’s own security team, local police, CISF or private security to ensure 100% safety for all VIP guests and diplomats. - Complete Management Support
From deciding venue, setup, catering, staff, valet, AV equipment to final guest goodbye—we do everything. You no need to worry for any small thing. - Global Quality with Indian Touch
We understand expectations from embassies is international level. So we combine best Indian hospitality with global standards in event execution.
Type of Embassy Event We Handle
Over years, we has done all kind of event for embassies in Delhi, Mumbai and other cities. No matter if it’s a small internal function or grand celebration, we have team for every requirement.
Some common embassy events include:
- National Day Celebration
Full event with stage, flag hoisting, speech setup, cultural show and food stalls. - Embassy Cultural Festival
Country showcase event with dance, food, music and film for Indian audience and guest. - Diplomatic Dinner & Reception
Formal event with high security, protocol seating and global catering menu. - Trade and Business Promotion Events
Networking event for business houses, embassies, and Indian ministry involvement. - Film Screening & Art Gallery Setup
Special theme based event with cinema screen setup, interpreter booth and exhibition display. - Education and Student Connect Event
Session for foreign university awareness, visa info or scholarship programme.
Infrastructure Suitable for Diplomats and Officials
We never compromise on quality. Our setup is always suitable for embassy standard, and all items used are branded and premium.
We offer you:
- Special domes and German hangar with AC facility
- Stage with embassy logo, flags and LED wall
- Interpreter booth for language support
- Secure entry gate and diplomat waiting lounge
- Fire safety equipment and ambulance on site
- Floral decoration and branding in dignified manner
- VIP restroom, green room and special badge counter
Engagement Tool for Guest and Invitee
We try to make event more interactive and engaging for guest. Some features we use in embassy event are:
- QR based invite and digital pass
- Feedback kiosk and poll booth
- Dual language welcome screen
- Country corner with culture story wall
- Event live streaming on embassy YouTube
- Photo wall with country backdrop
- Gift kits and printed memorabilia for attendees
- Our aim is to make guest remember event for long time.
Branding That Respect Your Identity
Every embassy want to show their nation pride and identity through event. We helps in that with quality branding and design solution
- Stage with country theme and logo
- Welcome arch with flag and welcome quotes
- Embassy folder, invite, badge, gift bag custom made
- LED screen with country’s image, videos and message
- National flag stand and anthem setup
- Nameplate for ambassador and guest of honour
- Co-branding with cultural partner or sponsor
- From entrance to exit, every area speaks about your nation.
Embassy Events
If you are looking for event organiser who understand both culture and protocol, then Hire4Event is right choice. Our team already delivered event for embassy of UK, Spain, Germany, Japan, Indonesia, France and many more. We works silently behind the scene but make sure everything run smooth and clean.
Whether it's a festival in Delhi, film event in Mumbai or alumni meet in Bangalore—we gives our 100%.
We make your embassy event:
- Well-Organised
- Fully Secure
- Culturally Rich
- Technically Sound
- Smooth & Memorable
